A member is eligible to claim for reimbursement for the cost of lodgings to the extent that the Clerk considers reasonable. Members are required to ensure that government rates, or the most economical rates available, are obtained for accommodation. Receipts are required.
A member shall be reimbursed for purchased meals and gratuities by an allowance of $50.00 per full day of travel. A full day of travel would be an hour prior to or after regular work day hours (i.e. 8:30 a.m. - 5:00 p.m.). This would mean the member would be required to leave home prior to 7:30 a.m. and return home after 6:00 p.m. Receipts are not required to claim this composite allowance.
For less than a full day of travel, a member is eligible to claim the following allowances for purchased meals and gratuities:
breakfast $ 10.00
lunch $ 15.00
dinner $ 25.00
Each meal shall be itemized on the expense claim when the day being claimed is less than a full day of travel. No member shall be reimbursed for meals which are included as part of transportation or conference expenses. The seminar or conference agendas must be attached to the travel claim.
When a member is required to travel to the continental USA, the meal allowances outlined above may be claimed in U.S. funds for the time that the member is outside Canada. When a member is required to travel outside Canada and the continental USA, the composite meal allowance for the particular country is calculated at 75% of the rate established by the Federal Government’s National Joint Council. The detailed country-by-country rates can be found at https://www.njc-cnm.gc.ca/directive/app_d.